New Asset · NAMA Asset Verification & Tagging Hub

01

Asset identity & classification

Establish a unique, searchable record and standardize the asset description.

Asset Number *The unique identifier approved by Nama Water Services. Do not create duplicate asset numbers. Source Record IDReference from the existing client register, if available. This supports traceable reconciliation. QR / Barcode ValueValue encoded in the QR or barcode. Keep it unique and stable. Asset Description *Use a clear, recognizable description. Avoid vague entries such as ‘item’ or ‘equipment’. Asset ClassHigh-level class used for reporting and QA sampling. Controlled CategorySelect the closest controlled equipment type. Use ‘Other’ only when no approved category applies. Asset SubclassUse where the approved taxonomy includes an additional level. Asset Type / VariantRecord a useful variant without repeating the full description. ManufacturerRecord the name shown on the asset or manufacturer plate. ModelUse the exact model where legible. Serial NumberRecord exactly as shown on the manufacturer plate. Use ‘Not Available’ only after checking the asset. QuantityNormally one record per individually controlled asset.

02

Physical location

Link the asset to the approved national location hierarchy and the exact observed area.

Region *Selecting a region filters the official site schedule. Official Location / BuildingRecord the actual physical location observed during verification, not the location shown only in the old register. Controlled Room / SpaceLinking a controlled room enables 360° context and room-level batch label printing. Building NameUse this only for clarification or records not yet linked to a location ID. Floor / LevelAuto-filled from the controlled room when one is selected. Department / FunctionAuto-filled from the controlled room where available. Room / Exact LocationAuto-filled from the controlled room and retained as a readable handover field. CustodianRecord only where requested or confirmed by the site representative. Ownership StatusDo not assume ownership where evidence is unclear.

03

Condition & operational assessment

Record a practical, non-intrusive observation using approved controlled values.

Physical Condition *Visual physical condition. This is a non-intrusive assessment and not a specialist technical inspection. Operational Status *Observed or confirmed operating status. Do not dismantle or test equipment without written authorization. Existing Tag StatusDescribe the label found before new tagging work.

04

Reconciliation & exception control

Classify how the physical finding relates to the existing register and assign any required action.

Reconciliation Status *Classify the relationship between the physical asset and the existing asset register. Match Confidence

100%

Field team confidence that the physical asset and register record are correctly matched. Exception OwnerAssign open exceptions to a named project or client owner. Exception Due DateTarget date for clarification, correction or client decision. Exception Resolution / DecisionFinal decisions on transfer, write-off, ownership or missing status remain subject to client authorization.

05

Tag production, installation & scan confirmation

Maintain one-to-one linkage between the approved asset record and the physical label.

Tag NumberUnique printed tag identifier. It may match the asset number if this is the approved numbering convention. Tag BatchProduction batch supports label stock and reprint traceability. Tag MaterialRFQ basis: polyester label, silver or white, minimum 100 microns. Tag PositionDescribe where the label was installed so that it can be found and scanned consistently in future audits. Applied ByPerson who physically installed the approved tag. Applied AtDate and time of installation where tracked.

Tag PrintedContent visually checked before release. Tag InstalledSurface prepared and label securely affixed. Scan VerifiedInstalled label scanned against this record.

06

Verification & quality acceptance

Record accountability for field work and independent quality review.

Verified By *Name of the person who physically verified this asset. Verification Date *Actual date of physical inspection. QA StatusQA acceptance confirms the record has passed completeness, duplicate, location and scan checks. QA Checked ByShould be independent of the original field record where practical. QA Checked AtDate and time of the latest quality review. QA NotesState the reason for rejection or rework clearly.

07

Evidence, references & remarks

Add supporting evidence only where authorized and relevant to the record.

Asset PhotoCapture a clear overview or identification plate only where photography is authorized by the site representative. Photo / Evidence ReferenceReference external evidence without placing confidential content in remarks. Field RemarksUse factual, concise language suitable for inclusion in the final client register.